Webgility

Accounting-grade QuickBooks ↔ Shopify automation with audit logs and inventory/COGS accuracy.

Who it’s for: Founders who want “set-once” simplicity; small → mid merchants; multichannel.

Highlights: Daily batching or per-order, taxes/fees/refunds mapping, multi-location inventory, audit logs.

Overview

Webgility is an accounting-grade integration platform built specifically for ecommerce businesses. It connects Shopify (and other platforms) to QuickBooks with full accounting accuracy—taxes, fees, COGS, inventory, and detailed audit trails.

Key features

Accounting accuracy

• Maps taxes, discounts, shipping, and gateway fees to correct accounts
• Posts daily batches or per-order with complete transaction detail
• Handles refunds, chargebacks, and partial payments correctly
• Creates QuickBooks entries that match bank deposits exactly

Inventory & COGS

• Syncs inventory quantities bidirectionally (Shopify ↔ QuickBooks)
• Multi-location inventory tracking
• Automatic COGS posting when orders ship
• Supports bundles, kits, and assembly items
• Prevents overselling with real-time quantity updates

Multi-channel support

• Connects Amazon, eBay, Walmart, and 50+ platforms
• Consolidated posting to QuickBooks
• Channel-level profitability reporting
• Unified inventory across all platforms

Automation & audit

• Daily automated sync (set once and forget)
• Complete audit trail linking QuickBooks to source orders
• Error detection and replay capability
• Detailed logs for accountant review

Pricing

• Starter: ~$99/month (basic features, single channel)
• Professional: ~$199/month (multichannel, advanced features)
• Enterprise: Custom pricing (high volume, dedicated support)

Exact pricing varies by order volume and channels.

QuickBooks compatibility

• ✓ QuickBooks Online (all plans)
• ✓ QuickBooks Desktop (via Web Connector)
• ✓ QuickBooks Enterprise

Setup process

1. Connect accounts: OAuth integration (5 minutes)
2. Map accounts: Revenue, COGS, tax, fees, shipping (15 minutes)
3. Configure posting: Choose batching vs per-order (5 minutes)
4. Test sync: Review sample transactions (15 minutes)
5. Go live: Enable automatic daily sync

Total setup: ~1 hour

Who it’s best for

✅ Perfect if you:

• Process 100+ orders/month
• Need accurate COGS and inventory tracking
• Sell on multiple platforms
• Have an accountant who needs clean books
• Want “set it once, forget it” automation
• Value time savings over cheap tools

❌ May be overkill if you:

• Are under 50 orders/month (manual CSV might suffice)
• Only track revenue, not profitability
• Don’t care about COGS or inventory accuracy
• Have a very simple single-channel setup

ROI calculation

Example scenario:

• 200 orders/day
• 5 minutes per manual entry
• $30/hour labor cost

Time saved: ~80 hours/month Cost saved: $2,400/month Tool cost: $199/month Net savings: $2,201/month

Payback period: Immediate

Support

• Email and chat support
• Knowledge base and video tutorials
• Dedicated account manager (Professional+ plans)
• Accountant-friendly reports and documentation

Editor’s note

Webgility is our recommended accounting-grade option for merchants who want simplicity without sacrificing accuracy.

The “set it once” philosophy means you configure mapping once, then the system runs automatically with minimal babysitting. This is ideal for busy founders who’d rather focus on growing their business than managing integrations.

For multichannel sellers, it’s one of the few platforms that truly handles all channels in one place with consistent, accurate accounting.

Visit Webgility →